Post title: Payroll Project Manager - 5 days/week (35.75 hours) – 6 months fixed term

Post salary: PO1 – PO2 pts 35 to 42

Responsible to: Chief Executive

Responsbile for: 

  • Managing the Financial Support Services
  • Refining and implementing a strategic and operational plan to ensure the financial management support services are sustainable and operate effectively  

Purpose of post: 

  • Strategically develop and sustain needs-led financial support services for Disabled People receiving and managing self-directed support within LCiL

Post objectives:

  • Implement and possibly improve the strategic plan for the service and subsequent operational planning
  • Identify and strategically plan necessary longer term-developments to ensure that all financial support services are fit for purpose and responsive to the funding and policy environment within which LCiL operates
  • Manage the payroll and financial management support services team (the team is over all self-managing but requires regular supervision)

Main tasks and duties:

Strategic Development

  • Review and update current strategic plan
  • Develop and plan an delivery/operational plan with clear objectives and timescale
  • Regularly review need and use of software to ensure that it is fit for services purposes
  • Support CEO to formulate strategic and long-term business plans (incl. developing a growth strategy)
  • Liaise with external agencies – e.g. HMRC, DWP, LAs, ILF-Scotland etc.on strategic issues
  • Conduct service reviews and evaluations for cost-reduction opportunities

Services management

  • Maintain and update if necessary services policies and procedures
  • Work with the database developer to ensure that system can produce reports fit for the purpose of the organisation
  • Analyse and report on services data
  • Manage computer software and systems
  • Maintain data protection
  • Review current disaster recovery plan
  • Finalise a risk assessment strategy and regularly update a risk register
  • Coordinate advice and information for distribution to service users on changes in legislation

Staff management and support

  • Supervise staff delivering payroll support and financial management support
  • Support staff to work as an integrated team, deliver services effectively, and provide consistent information and support to disabled people.
  • Ensure that staff can meet deadlines including those legally imposed by HMRC
  • Ensure co-productive relationship with other LCiL services enabling delivery of one-stop shop model

Payroll processing

  • Actual payroll processing is not routinely part of the job unless deadlines are at risk of not being met.


  • Undertaking other appropriate duties from time to time as determined by the Chief Executive

Contacts (when relevant)

  • Disabled people, their staff and their families
  • LCiL’s Board of Directors, staff and members
  • Local and national disability organisations
  • Voluntary and charitable organisations
  • Statutory bodies
  • Local Authority and Health Board officials and representatives
  • Government Departmental officials
  • Suppliers of goods, services or equipment
  • Private sector organisations.

Supervision and support received

The post holder will receive regular supervision with the Chief Executive in accordance with the Terms and Conditions of service.  The post holder will be expected to attend staff meetings, training courses, LCiL events or other meetings deemed appropriate to the function of the organisation.

Complexity and creativity

The Lothian Centre for Inclusive Living is an innovative and demanding initiative which has had a significant impact on the lives of disabled people, their families and the statutory authorities in the Lothian area.

The provision of support which enables disabled people to increase their level of self control in all aspects of their lives is highly complex.  It requires sensitivity, an extensive knowledge of services which are available to disabled people and a wide knowledge of the concerns of disabled people.

The post holder would need to maintain an up to date knowledge of all relevant legislation.  She/he would be required to use ingenuity and imagination to find the most appropriate solutions to individual situations.

She/he would be required to take initiative on a wide range of tasks and work as part of a team to ensure the Centre maintains an inclusive approach.

It is essential that the post holder is able to work within an organisation which is led and managed by disabled people.