Director of Finance - Edinburgh

Non-for-Profit Sector - Finance Executive/Management
Ref: 3132 Date Posted: Friday 08 Nov 2019
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iMultiply are delighted to be supporting Edinburgh Dog and Cat Home with the appointment of a permanent Director of Finance (28 hours) based in Edinburgh.

The Organisation

Edinburgh Dog and Cat Home has been rescuing, reuniting and rehoming stray and abandoned dogs and cats since 1883. The Home is now part of the fabric of our city, working in partnership with the Council and Police services by welcoming lost or abandoned pets from all corners of Edinburgh and the Lothians.

Our organisation benefits from skills and experience of our 70-strong staff, comprised of long-serving kennel veterans and enthusiastic new talent. Our small team is united by the love and dedication towards the animals in our care, and the belief that any dog or cat that comes to our door, whatever the reason, should be safe, warm and well-fed.

Our success rate in reuniting lost animals with their owners is 69%, meaning that happy endings are common at Edinburgh Dog and Cat Home. When an owner cannot be found after 7 days, our rehoming process kicks in – a structured programme that aims to make the best possible match between pet and human. We will never put a healthy dog or cat down, and never give up hope of finding a permanent loving home for each of them, however long it takes.

 

Role Summary

The Director of Finance is responsible for the strategic financial management and reporting of the Home, leading on financial governance for the organisation in support of the CEO’s role. A critical member of the Senior Management Team (SMT) reporting to the CEO on all matters relating to strategic financial management of the organisation. The Director of Finance will lead on all aspects relating to financial systems, processes, budget/forecast preparations and reporting on financial performance. This includes all aspects of charity finance compliance and the internal control environment.

The role involves managing the Senior Finance Officer, supporting the organisation in its income growth development plans while providing sound strategic financial support to the wider SMT portfolio of work.

The individual will be able to represent the Home in all that they do along as an enthusiastic and future thinking person with a can-do approach.

 

Job Description

Financial Management

  • Contribute to the ongoing development and leadership of the Home through effective input to the Senior Management Team and business planning process – leading the development of a budget which supports the delivery of the Home’s Operational Plan and manages key long term indicators (including reserves and bank balances).
  • Ensure that an appropriate financial policy and procedure framework is in place to ensure effective financial management to guide the charity’s financial decision making and advise on likely financial consequences of proposed courses of action.
  • Contribute to the development, roll out and delivery of the organisational strategy particularly with regards to continuous improvement of financial systems, streamlining financial processes and income development.
  • Lead the provision of accounting services and information required to plan and control the work of the charity. This includes financial accounting, regular management accounting, forecasting, budgeting, payroll, any tax implications of proposals, periodic reporting to external funders, ad hoc reporting and control systems.
  • Manage all legacy income for the Home including liaising with solicitors and providing regular updates to the Director of Fundraising and Communications on legacy income and projections.
  • Ensure all funds held by the Home are invested appropriately and in line with the Board agreed Treasury Management and Investment policies to maximise income and minimise risk. Plan and manage cash flow and investment activity, the latter in consultation with the investment advisers and the Board’s Finance committee.
  • Maintain records to meet legal and tax requirements and sufficient to measure, monitor and evaluate financial plans in relation to both the inputs and outcomes of the charity’s operations. Plan and manage the charity’s tax liabilities under existing and proposed legislation. Evaluate the tax liability impact of contemplated courses of action and deal with tax authorities.
  • Lead the effective relationships with auditors, investment managers, bankers, payroll providers, HMRC and insurers – providing updates to colleagues and the Board where appropriate.
  • Ensure financial systems are modern and robust in line with the wider sector, including implementation of automated practices where possible.
  • Prepare the statutory annual report and accounts in accordance with accounting standards and regulations

 

Financial Governance and Risk

  • Act as company secretary for the organisation in support to the CEO and board of trustees. This will include providing the secretariat for the Finance and Income Sub Committee, ensuring effective monitoring and compliance with all relevant legal requirements, particularly under the Companies Act and the Office of the Scottish Charity Regulator (OSCR).
  • Be the lead contact for Companies House and OSCR, ensuring adherence with completion of notifications and returns.
  • Work with and advise CEO on all aspects of charity financial governance and regulation providing regular updates to charity law, regulation and reporting.
  • Maintain and develop financial procedures and controls appropriate for the financial risks of the organisation and ensure operating effectively in practice.
  • Arrange and maintain appropriate insurance policies for the organisation.
  • Advise SMT and Board on financial risks, including the updating of the organisational risk register and risk management plan.
  • Act as lead point on the preparation and engagement with annual auditors ensuring that all rectifications are managed appropriately, and plans put in place to meet compliance needs. Provide updates to the CEO throughout this process.

 

Income Generation and Development

  • Lead on the development of initiatives and projects to support income generation to boost growth for the organisation.
  • Seek out and explore new funding streams and work with the SMT to ascertain whether these can be introduced to the Home.
  • Represent the SMT on the Income Diversification sub-committee of the board.

 

Communication and Administration

  • Communicate both written and verbal reports to Trustees, SMT and other staff as required.
  • Actively support good HR practices by utilising policies available in the organisation.
  • Promote team working and support the development of a positive working culture.
  • Maintain an understanding and familiarity of the Home’s work.
  • Willingness to accept ad hoc work requests as required.

 

Candidate Requirements

  • Qualified Accountant – ICAS/ICAEW/ACCA/CIMA/CIPFA
  • Track record of operating within a senior finance capacity would be highly advantageous
  • Supervisory and/or people management experience
  • Well versed in statutory and management accounting
  • Experience of budgeting and forecasting
  • Ability to engage, interact and influence internal & external stakeholders
  • Exceptional verbal and written communication skills

 

On Offer

Location:                                 Seafield in Edinburgh

Contract:                                 Permanent

Hours:                                     28 hours per week with complete flexibility on working pattern    i.e. 4 full days or over 5 days

Salary:                                    Competitive base salary

Other Benefits:                       Flexible working and ability to work from home

 

Recruitment process

All applications should be sent to our recruitment partner, John Gilbertson at iMultiply – johngilbertson@imultiplyresourcing.com

John can be contacted on 0131 603 7747 for any questions or queries, all enquiries shall be treated with the strictest confidence.

Please note any direct or third-party applications will be sent to iMultiply for review and assessment.