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Bookkeeping Administrator - Ayrshire

Accountancy Practice - Accounts Assistant/Assistant Accountant/Bookkeeper
Ref: 2327 Date Posted: Tuesday 03 Apr 2018
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A large accountancy practice currently requires an experienced Bookkeeper to join its Kilmarnock office 

The Company

​This is an award winning accountancy practice with multiple offices across Scotland and expertise in many areas including accounts, audit, tax, corporate finance and business recovery

The Role

The successful candidate will ensure the smooth completion of bookkeeping jobs within the Kilmarnock office, taking ownership for the overall day to day operational management of workflow, whilst ensuring deadlines are met.

On offer

The role comes with a very competitive remuneration package, a great work/life balance and a friendly and supportive working environment 

Duties and Responsibilities

  • Effectively co-ordinate and manage the workflow of the team identifying, in advance, areas of peak workflow and planning work accordingly.  Escalate any client or department issues as appropriate
  • Ability to accurately process and calculate CIS deductions and submissions
  • Completion of all bookkeeping jobs including the preparation of VAT returns
  • As required provide training to clients on all aspects of bookkeeping
  • Ability to calculate management journals for depreciation, wages control etc.
  • Ensuring that submission deadlines are met for the department and that client queries are dealt with in a timely manner.
  • Ensuring that internal review processes are in place and applied by all team members, whilst identifying areas of process improvement to maximise efficiencies
  • Assist in training and delegation of work of junior staff and identify areas of development required for self and team, undertake appraisals and performance reviews for team members.
  • Update internal system with current job status
  • Completes all administration in a timely manner (including timesheets and raising and reviewing fees) and to a high standard.  Is responsible for reviewing team member’s timesheets to budgets and department WIP, addressing any discrepancies, identify reasons for this and implement steps for improvement 
  • Demonstrate the firms' values at all times, with awareness of your influence over others in the team
  • To assist in any reasonable manner to achieve the requirements of the firm and the business goals
  • Suitable candidates for this role will possess:
  • Relevant previous experience required within professional services
  • Effective team working skills
  • Effective planning and organising skills to ensure that the varied workload is managed effectively
  • Good communication skills and the ability to engage at all levels.
  • IT literate; good knowledge of Microsoft Office and excellent Sage Payroll experience
  • Sage accounts is essential and Xero experience is preferred
  • CIS experience is preferred
  • Self motivated
  • Client Focus
  • Decision Making
  • Communication
  • Teamwork
  • Planning and Organising
  • Drive for Results
  • Curiosity for Information
  • Managing and Developing Self and Others